Conquer the CLTD Challenge 2026 – Navigate Your Path to Logistics Success!

The appropriate time to hold a bidder's conference typically occurs after creating the short list of providers. This timing allows you to engage with potential bidders who have already demonstrated interest and alignment with your project requirements, thus ensuring that the discussions are focused and relevant.

At this stage, you can clarify specific aspects of your request for proposals (RFP), answer questions from the shortlisted candidates, and gather insights that may enhance the proposals you receive. Holding the conference too early, such as before preparing the RFP or during the evaluation phase, might result in a lack of focused questions or misalignment with your needs, leading to confusion rather than clarity. Additionally, holding it after contract signing would be futile since the terms would already be agreed upon.

By strategically timing the bidder's conference after developing a short list, you maximize the opportunity for bidders to provide tailored proposals that meet the outlined project objectives, fostering a competitive and informed bidding environment.